FRIENDS OF HOMEYARDS BOTANICAL GARDENS in Shaldon PRIVACY POLICY

This Privacy Policy sets out how the Friends of Homeyards Botanical Gardens in Shaldon (FoHBG) stores and processes your personal data.

Data Controller
Friends of Homeyards Botanical Gardens in Shaldon (registered charity number 1159641) is the ‘Data Controller’ for the purposes of the Data Protection Act 1998 and the General Data Protection Regulations (GDPR) 2018.

Your membership information
The personal data FoHBG holds is the information you supplied on becoming a Friend and subsequently.

Storage and processing of your membership information
FoHBG will store your membership information securely on the Friends membership database which is held on a password protected and encrypted personal computer. Your information may be used in the following ways

• To process your membership payment each year
• To process your Gift Aid payment every year (if relevant)
• To send you news and information about FoHBG, its events and activities.
• To send you governance information including AGM meeting dates, minutes and agendas
• To update your information

All personal data stored on our third party cloud servers is protected with 2 step verification and authentication keys specific to users and encrypted where possible to ensure your personal data is safe and secure.
Here is a list if our providers and their privacy policies.
Mail Chimp: https://mailchimp.com/legal/privacy/

Third parties and your information
FoHBG will never sell, loan or give your information to third parties. We will endeavour to ensure that any member of the Friends committee who requires access to your personal data will have appropriate security measures to protect your personal data in line with the requirements set out in the 2018 GDPR.

Changes to your information
FoHBG will retain your information until you decide and inform us otherwise. If you would like to access the information the Friends hold about you, or if you would like to change any information that we hold please contact us by email: shaldonbotanical@gmail.com

This Privacy Policy may be amended in the future, in which case we will notify you by mail or email.

May 2018
E-MAIL: shaldonbotanicals@gmail.com WEBSITE: https://shaldonbotanicalgardens.org
CHAIR: Lisa Pash, Little Green, Dagmar Street, Shaldon, S.Devon TQ14 0DU Tel: 01626 873562